2019 Community-led Celebration Day (Multicultural Communities) Grants Program

Overview

The Multicultural Grants Program provides financial support to plan and deliver celebrations of national cultures or national days of cultural significance to local communities across the Inner West. Formats vary but may include an official component, music, dancing and entertainment activities, recognition of community or individual achievements and culturally significant refreshments.

Multicultural grants of up to $5,000 are available annually.

Alignment with Council plans and strategies

Applicants are encouraged to familiarise themselves with Council's plans and strategies, including:

Benefits to local residents

All applications should aim to provide community benefits to the residents of the Inner West Council area.

For more information about the Inner West community, including the 26 suburbs located in the Inner West, visit the Inner West Community Profile.

Guidelines

Information regarding the grant objectives, eligibility, assessment criteria, and funding conditions is contained in the multicultural grants guidelines (PDF 155.2KB).

Timeframes

The multicultural grants program opens 9am on Thursday 2 May and closes 5pm on Wednesday 22 May 2019.

Grant objectives

  • Provide financial support to plan and deliver celebrations of national cultures or national days of cultural significance in local communities across the Inner West
  • In 2019, Multicultural grants are available for Chinese, Cypriot, Greek, Indian, Italian, Lebanese, Maltese, Nepalese, Portuguese and Vietnamese communities.

Eligibility criteria

Eligible

To be eligible for funding an applicant must:

  • Be an Australian resident or permanent resident aged over 18 years.
  • Be currently located or delivering services in the Inner West Council area or offer a project that benefits residents of the Inner West Council area.
  • Be a legally registered, incorporated not-for-profit organisation or group. Unincorporated groups must be auspiced by an incorporated not-for-profit organisation (note: varies for Live Music Grants 2019).
  • Apply for a specific project, grants do not offer a permanent or ongoing source of funding.
  • Meet the grant stream eligibility criteria and address the grant stream objectives.
  • Demonstrate the project is in the public interest and in accordance with Council's Community Strategic Plan, policies and regulations.
  • Include a booking confirmation form for any standard or subsidised use of Council facilities (i.e. Council venues, parks and sportsgrounds) for your grant project, unless otherwise negotiated with the relevant Council grant officer.
  • Submit an interim progress report on any outstanding grant projects before a new grant application can be considered.
  • Only submit one application per grant stream.

Ineligible

Inner West Council does not provide grants for:

  • Projects that have already occurred (i.e. no retrospective funding) or to cover a shortfall in administrative costs.
  • Projects that duplicate existing services provided in the Inner West Council area.
  • Organisations that have not acquitted previous completed grant projects funded by Inner West Council or who have outstanding debts of any kind to Inner West Council.
  • Ongoing salary costs for project management, operational costs or applicant’s wages.
  • Capital works such as renovations to buildings (note: varies for Live Music Grants 2019).
  • Financial assistance for overseas travel.
  • General donations to charities. Council does accept applications for projects run by charities.
  • Activities that could be perceived as benefitting political parties or groups linked to a political party.
  • Projects that could be perceived as divisive within the community.
  • State or federal government departments (including schools, with the exception of Council’s Open Inner West Grants 2019) or projects which fall under the responsibility of another tier of government.

Preparing your budget

The proposed budget you include in your grant application must clearly show how you arrived at the total grant amount requested and include all sources of project income and expenditure. Quotes should be included for any items over the value of $500. If your budget includes ineligible funding items*, these items will be deducted from the grant funding requested.

Your budget should:

  • Be GST exclusive
  • Include a breakdown of expected income (including any in‐kind contributions, donations or other funding sources)
  • Include a breakdown of expected expenditure, including specifying which items you intend to purchase with the Council grant funds
  • Be balanced between the income and expenditure columns

Fees for venue hire

Inner West Council may provide eligible not-for-profit community organisations with subsidised fees for hire of Council facilities. If your project requires a Council facility, you must attach your booking confirmation letter in your grant application (i.e. a completing a booking form is not a booking confirmation).

Applicants are encouraged to contact Council’s Facilities Bookings Team on 02 9392 5000 for more information on venue availability and the level of subsidy they may be eligible to receive.

Council venues for hire

Example budget

Income

Description Funding Source $ Value $ In-Kind
Inner West Council grant Inner West Council grant $4,640 $0
In-kind contribution (community volunteers) Volunteer time $0 $1,500
Total - $4,640 $1,500

Expenditure

Description Funding Source $ Value $ In-Kind
Resources – design, translation & printing of materials & handouts Inner West Council grant $2,000 $0
Workshops – 4 hours (2 staff x 4 hours @ $55 p/hour x 6 workshops) Inner West Council grant $2,640 $0
In-kind contribution (community volunteers) Volunteer time $0 $1,500
Total - $4,640 $1,500

* Ineligible funding items include ongoing salary costs for project management, operational costs or applicant's wages, capital works, financial assistance for overseas travel or general donations to charities)

Assessment criteria

  • Impact and quality of the project that contributes to Council’s Multicultural Policy
  • Ability to deliver cultural benefits to communities in the Inner West
  • Applicant's capacity to deliver a well‐planned project including applicant experience, skills and time
  • Realistic budget including all sources of project income with inclusion of relevant quotes
  • Merit of the application in comparison to the other applications

Grants administration process

Application process

Council uses Smarty Grants to manage its grants programs. Applications must be submitted via Inner West Council's Smarty Grants website. Applications must meet the eligibility requirements and no late applications will be accepted. Hard copy applications cannot be accepted.

The grants page on Council's website will provide further information on the application process, including opening and closing dates and a link to the application form for each program.

Inner West Council Smarty Grants website

Application support

Council holds information sessions and one-on-one sessions to support prospective applicants. We encourage you to attend one of these sessions and/or speak with Council grant officers before applying.

Information sessions explain the funding priorities, how applications will be assessed and conditions for successful applicants. It will also be an opportunity to network with other community groups and meet potential project partners.

One-on-one sessions provide grant applicants with tailored advice on their project and grant application. Bring your draft application and project ideas and receive feedback from Council's grant officers and tips on how to write your grant application.

Assessment

All applications will be assessed by Council staff against the eligibility and selection criteria outlined in these guidelines. Some applications may also be assessed by an expert panel that includes one or more external community representatives with expertise relevant to the grants program.

Approval

Grant funding recommendations are made to the elected representatives of Inner West Council for consideration and approval.

Notification

Applicants will be advised in writing of the outcome of their application within three days of Council approval.

Funding agreements

Successful applicants must sign a funding agreement accepting the conditions of the grant and forward Council a tax invoice for the awarded sum before grant funding is awarded. Grants cannot be used for anything other than the specified purposes outlined in the funding agreement. Goods and services related to grants cannot be purchased before the funding agreement has been signed and returned.

The funding agreement will include:

  • A short description of the project for which funding is being provided.
  • The amount of cash funding to be received.
  • Any specific funding conditions, if relevant.
  • Specific evaluation performance measures for each project. These are provided by applicants when applying.
  • The deadline for submission of the project acquittal.

Any variation to the project must be requested from Inner West Council and agreed to in writing.

A note on GST:

The funding you receive from Council is GST exclusive; it does not include GST. If your organisation is registered for GST – or required to be – you are required to add GST to the funding amount on your tax invoice to Council.

Payments

Once funding agreements are finalised, payments are processed with a standard 30-day turnaround time.

Evaluation acquittal reporting

Grant recipients are required to report on and acquit their grant using the performance measures outlined in their funding agreement. An evaluation acquittal report will be uploaded to Smarty Grants following the project delivery period for completion by the applicant by the due date stated in the applicants' funding agreement.

The evaluation acquittal report assists Council to understand the level of impact your project had on the Inner West community. You must provide detailed financial statements and receipts to account for the expenditure of the grant funding.

Grant extensions

Extensions can be granted on a case-by-case basis with permission in the case of circumstances outside the recipients control that delay project delivery beyond the due date. Approval must be received in writing from the appropriate grant officer for extensions to be granted.

Funding returns

Any unexpended grant funds must be returned to Council. This includes in the instance where projects must, for extenuating reasons, withdraw their grant project and return grant funding in full.

Marketing and promotion

Applications should state how Council's support will be acknowledged. Council will provide instructions on how to acknowledge Council's support, including provision and use of Council logos. Each successful applicant will be responsible for advertising their own events.

Applications

Applications for the Multicultural Grants program close at 5pm on Wednesday 22 May 2019.

Apply online here

More information

For more information about Council's Multicultural grants program, contact Ingrid De Meyer, Community Programs Coordinator via email ingrid.demeyer@innerwest.nsw.gov.au or call 02 9335 2146.

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Page last updated: 17 Oct 2019