Residents association small grants

The Residents Association Small Grants Program provides financial assistance to not‐for‐profit residents' associations who represent local residents on neighbourhood issues and provide opportunities for the local community to come together to discuss what's important to them.

The grants support achievement of community aspirations outlined in the Community Strategic Plan Our Inner West 2036:

  • Outcome 4.1: Everyone feels welcome and connected to the community
  • Strategy 4.1.1: Foster inclusive communities where everyone can participate in community life.

Applicants are encouraged to familiarise themselves with Inner West Council's Community Strategic Plan, Community Profile and associated pages by reviewing the information at the web addresses provided:

All applications should aim to provide community benefits for the residents of the Inner West Council (IWC) area. This includes the suburbs of Annandale, Ashfield, Balmain (including Balmain East), Birchgrove, Dulwich Hill, Enmore, Haberfield, Leichhardt, Lewisham, Lilyfield, Marrickville, South Marrickville, Petersham, Rozelle, Stanmore, St Peters, Summer Hill, Sydenham, Tempe. The IWC area also includes parts of Ashbury, Camperdown, Croydon, Croydon Park, Hurlstone Park and Newtown.

Resident association small grants of up to $750 per association are available annually, up to a maximum of $7,500 (i.e. a maximum of 10 associations at $750 per association).

Guidelines

Information regarding the grant objectives; eligibility; assessment criteria; and funding conditions is contained in the residents association small grants guidelines (PDF 282.6KB).

Timeframe

The Resident Associations Annual Grant Program opens 9am on Monday 28 January and closes 5pm on Sunday 24 February 2019.

View the application form and apply online

Funding will be awarded to successful applicants in April to assist associations' operational expenses over the 2019/2020 financial year.

Grant objectives

The residents association small grants program objectives are to:

  • Connect people to each other and place
  • Develop community strengths and capabilities
  • Foster an inclusive and diverse community
  • Encourage participation in community life
  • Encourage collaborations and partnerships.

Eligibility

  • Applicants must be a not-for-profit Residents Association representing local communities in the Inner West Council local government area
  • Applicants must be seeking funding to help Residents' Associations to offset basic operational costs, including venue hire for meetings, printing, promotional costs etc.
  • Applicants must be able to demonstrate that the Residents Association meets the grant objectives
  • Applicants must be able to demonstrate that the Residents Association is accessible to all members of the Inner West community. Residents must not be denied participation based on their ethnicity, culture, religion, gender and identity, age, disability or sexual preference
  • Applicants must have completed the Evaluation Report and Acquittal Form from previous grant rounds (i.e. for re-applying associations).

Not eligible

  • Capital works such as renovations to buildings
  • Salary costs for staffing
  • Grants will not be provided to political parties or groups formally linked to a political party
  • Activities that could be perceived as divisive within the community
  • Projects which duplicate services already provided in the Inner West Council area
  • Applications seeking financial assistance for overseas travel, or other costs where it could be perceived that the applicant would derive excessive personal benefits.

Budget

The proposed budget you include in your grant application must clearly show how you arrived at the total grant amount requested and include all sources of project income and expenditure. Quotes should be included especially for proposed purchase of equipment. Please note; there is no guarantee that if successful in receiving a grant you will receive the full amount requested. Some applications may only receive partial grant funding.

The budget should:

  • Be GST exclusive
  • Include a breakdown of expected expenditure
  • Include in-kind contributions/donations.

The table below provides an example of a suitable budget breakdown:

Income description Expenditure description
IWC Resident Association Grant $750 Venue hire (10 meetings x $20) $200


Printing $300


Materials – banner production $250
Total

$750

Assessment criteria

The following criteria will be considered in the process of assessing applications:

  • Grants programs objectives (outlined earlier in this document)
  • Realistic budget
  • Geographic area and breadth of membership covered by the Resident Association
  • Merit of the application in comparison to the other applications.

Grant management

Council uses the Smarty Grants online application management system to administer grants programs. Smarty Grants provides a range of forms for applicants to use at various stages of the grants process.

Application process

Applications must be submitted using the Smarty Grants online application management system. The application form acts like a checklist for applicants. Applications must meet the eligibility requirements and no late applications will be accepted. Hard copy applications cannot be accepted.

Applications must meet the eligibility requirements and no late applications will be accepted. Hard copy applications cannot be accepted.

Applicants are encouraged to speak to Council's Community Services and Culture, and Engagement teams with any questions regarding the application process or for assistance to complete the online application form.

Approval

Submissions will be assessed against eligibility and selection criteria by Council officers. Recommendations will be made to the Group Manager Communications, Engagement and Events for approval. Successful applicants will be advised in writing and will be required to enter into a formal funding agreement with Inner West Council.  Funding agreements must be finalised before the grants are awarded. Grants cannot be used for anything other than the specified purposes outlined in the funding agreement. Any variation to the project must be sought from IWC and agreed to in writing.

Conditions for approval

  • The awarding of a grant does not imply the provision of any additional resources or funding for that project or associated activities from Council
  • Council reserves the right to assess an application under an alternative category
  • Applicants may not vary the purpose of the grant for which they have been funded without receiving written approval from Council
  • Applications must contain written confirmation from all partnership bodies named in the proposal as confirmed funding sources or key participating organisations.

Funding agreements and conditions

Funding agreements require applicants to agree to certain conditions before the money can be issued. These conditions are set out in the Smarty Grants agreement and condition form and can be summarised as requiring:

  • Sign a funding agreement accepting the conditions of the grant
  • Forward Council an invoice for the awarded sum
  • Once contracts are finalised, payments are processed with a standard 30 day turnaround time
  • Variations to the project and project's contact person and/or contact details (ie; phone/address etc.) must be formally requested and approved
  • Acknowledgment of Council's support of the project must occur on promotional material and be in accordance with Council's Corporate Design Standards. Gaining approval of the use of Council's logo must be received before proceeding to final artwork etc.
  • Projects must be accessible to all members of the Inner West community. Residents must not be denied participation based on their ethnicity, culture, religion, gender and identity, age, disability or sexual preference
  • Where funds are approved for the purchase of equipment, the organisation or individual will be required to provide receipts for equipment, the equipment is to be identified as an asset of the organisation. Should the organisation cease to exist or the individual no longer uses the equipment, the equipment must be returned to Council.

Evaluation and reporting

Grants recipients are required by Council to acquit their project on a Smarty Grants online evaluation and reporting form within two months of end-of-year. Any unexpended grant funds must be returned to Council.

Acquittals require a final evaluation report, identifying the Association's achievements in relation to the objectives as detailed in the application and receipts/statement showing how the funds were expended. The Smarty Grants form detailing the timeframe for completion of this acquittal will be uploaded for completion and an email sent to the contact person in the application. Extensions can be granted with permission given extenuating circumstances.

Review

Inner West Council has resolved to review the program after one year of operation.

Further information

Explore Inner West Council's website for more information about the inner west community.

Enquiries

For grant process information, please contact:

Tess Newton-Palmer
Community Resourcing and Research Supervisor, Inner West Council
Phone: 02 9392 5281
Email: tess.newton-palmer@innerwest.nsw.gov.au

For community engagement information, please contact:

Prue Foreman
Engagement Manager, Inner West Council
Phone: 02 9335 2096
Email: prue.foreman@innerwest.nsw.gov.au

Apply

The Resident Associations Annual Grant Program opens 9am on Monday 28 January and closes 5pm on Sunday 24 February 2019.

View the application form and apply online

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Page last updated: 14 Feb 2019