Live music grants program

The live music grants program opens 9am on Thursday 9 May and closes midnight on Sunday 26 May 2019.

Overview

Inner West Council's live music grants program provides financial support for musicians to undertake professional development and to increase local venues' capacity to offer live music performances. The live music grants program aims to strengthen the Inner West as Sydney's live music destination.

Funding for live music grants is available under two grant categories:

  • Musician Development Grants of up to $5,000 are offered to encourage the professional development of local musicians. The aim of the Musician Development Grants is to encourage local musicians of all genres (individuals and / or bands or music groups) to build resources to assist in successfully gaining performance opportunities. Examples include: professional sound recording of new work and associated launch events; and, promotion and publicity resources for musicians. Applications must be for specific projects for one–off funding.
  • Venue Capacity Building Grants of up to $20,000 are offered to increase local venues' capacity to offer live music performances. The aim of the Venue Capacity Building Grants is to enable local venues to become thriving community hubs, upgrade their facilities, expand their live music offering and attract new audiences. This includes both new and existing establishments hosting live music, including music venues and/ or music clubs. Examples are: capital works associated with noise attenuation; targeted venue compliance capital works; backline equipment for new or existing venues; and, venue live music program promotions. The grants are also suitable for cafes, bars or other businesses seeking to offer live music for the first time. Applications must be for specific projects for one–off funding.

Alignment with Council plans and strategies

Applicants are encouraged to familiarise themselves with Council's plans and strategies, including:

Benefits to local residents

All applications should aim to provide community benefits to the residents of the Inner West Council area.

For more information about the Inner West community, including the 26 suburbs located in the Inner West, visit the Inner West Community Profile.

Guidelines

Information regarding the grant objectives, eligibility, assessment criteria and funding conditions is contained in the live music grants guidelines:

Alternatively, you can find details below.

Timeframes

The live music grants program opens 9am on Thursday 9 May and closes midnight on Sunday 26 May 2019.

Grant objectives

  • Facilitate industry development and the support that helps live music to grow, innovate and improve its competitiveness.
  • Provide professional development opportunities for musicians to increase promotion and performance opportunities.
  • Create opportunities for the community to participate in live music.
  • Build capacity in Inner West's live music venues.
  • Grow Inner West’s reputation as a leading creative and cultural hub that celebrates and supports diverse live music.
  • Position Inner West as a place of excellence for the live music industry.
  • Promote Inner West as a great place to live, work, visit and invest in.

Eligibility criteria

Eligible

To be eligible for funding an applicant must:

  • Be an Australian resident or permanent resident aged over 18 years.
  • Be currently located or delivering services in the Inner West Council area or offer a project that benefits residents of the Inner West Council area.
  • Be a legally registered, incorporated not-for-profit organisation or group. Unincorporated groups must be auspiced by an incorporated not-for-profit organisation (note: varies for live music grants 2019).
  • Apply for a specific project, grants do not offer a permanent or ongoing source of funding.
  • Meet the grant stream eligibility criteria and address the grant stream objectives.
  • Demonstrate the project is in the public interest and in accordance with Council's Community Strategic Plan, policies and regulations.
  • Include a booking confirmation form for any standard or subsidised use of Council facilities (i.e. Council venues, parks and sportsgrounds) for your grant project, unless otherwise negotiated with the relevant Council grant officer.
  • Submit an interim progress report on any outstanding grant projects before a new grant application can be considered.
  • Only submit one application per grant stream.

Stream-specific eligibility – Musician development grants

  • Applicants applying as individual musician or bands/ groups must have a demonstrated history of professional arts practice.
  • If applicants are seeking to apply as a band or group and the band or group is not incorporated, one nominated musician in the band should apply on behalf of the band or group and receive funds to be distributed, or alternately the band can be auspiced by an appropriately incorporated organisation that has agreed to receive funds on behalf of the band.

Stream-specific eligibility – Venue capacity building grants

  • Applicants must be a new or existing live music venue in Inner West Council LGA with an ongoing commitment to a live music program.
  • Venues must be a not-for-profit; or, if a for-profit/ commercial organisation, the community benefit of the project must be demonstrated.
  • Consent from the property owner must be given for any capital works or Development Applications.
  • If not the property owner, copies of the property lease must be provided.
  • The applicant is responsible for ensuring all relevant permissions have been granted.
  • If a new Development Application (DA) is required for capital works for the project, initial advice on the project must be sought before applying for a grant. This should include either a relevant Council pre-DA meeting, a meeting with a Duty Planner or meeting with Council’s Live Music Planning Advisory Service.
  • If the venue ceases to exist or moves outside of the Inner West Council area within five years, any equipment purchased should be returned to Council.

Ineligible

Inner West Council does not provide grants for:

  • Projects that have already occurred (i.e. no retrospective funding) or to cover a shortfall in administrative costs.
  • Projects that duplicate existing services provided in the Inner West Council area.
  • Organisations that have not acquitted previous completed grant projects funded by Inner West Council or who have outstanding debts of any kind to Inner West Council.
  • Ongoing salary costs for project management, operational costs or applicant's wages.
  • Financial assistance for overseas travel.
  • General donations to charities. Council does accept applications for projects run by charities.
  • Activities that could be perceived as benefitting political parties or groups linked to a political party.
  • Projects that could be perceived as divisive within the community.
  • State or federal government departments (including schools, with the exception of Council's Open Inner West Grants 2019) or projects which fall under the responsibility of another tier of government.

Preparing your budget

The proposed budget you include in your grant application must clearly show how you arrived at the total grant amount requested and include all sources of project income and expenditure. Quotes should be included for any items over the value of $500. If your budget includes ineligible funding items*, these items will be deducted from the grant funding requested.

Your budget should:

  • Include a breakdown of expected income (including any inā€kind contributions, donations or other funding sources)
  • Include a breakdown of expected expenditure, including specifying which items you intend to purchase with the Council grant funds
  • Be balanced between the income and expenditure columns

Fees for venue hire

Inner West Council may provide eligible not-for-profit community organisations with subsidised fees for hire of Council facilities. If your project requires a Council facility, you must attach your booking confirmation letter in your grant application (i.e. a completing a booking form is not a booking confirmation).

Applicants are encouraged to contact Council's Facilities Bookings Team on 02 9392 5000 for more information on venue availability and the level of subsidy they may be eligible to receive.

Visit Council's venues for hire page for bookings and more information.

Example budget

Income

Description Funding Source $ Value $ In-Kind
Inner West Council grant Inner West Council grant $4,640 $0
In-kind contribution (community volunteers) Volunteer time $0 $1,500
Total - $4,640 $1,500

Expenditure

Description Funding Source $ Value $ In-Kind
Resources – design, translation and printing of materials and handouts Inner West Council grant $2,000 $0
Workshops – 4 hours (2 staff x 4 hours at $55 per hour × 6 workshops) Inner West Council grant $2,640 $0
In-kind contribution (community volunteers) Volunteer time $0 $1,500
Total - $4,640

* Ineligible funding items include ongoing salary costs for project management, operational costs or applicant's wages, capital works, financial assistance for overseas travel or general donations to charities)

Assessment criteria

  • Impact and quality of the project that contributes to Council's Live Music Grant objectives
  • Contribute cultural benefits to communities in the Inner West Council area
  • Promote innovation in live music performance or development
  • Artistic merit of musician/band/group or venue live music programming
  • Applicant's capacity to deliver a well-planned project including applicant experience, skills and time
  • Realistic budget including all sources of project income with inclusion of relevant quotes 

Grants administration process

Application process

Council uses Smarty Grants to manage its grants programs. Applications must be submitted via the Inner West Council Smarty Grants webpage. Applications must meet the eligibility requirements and no late applications will be accepted. Hard copy applications cannot be accepted.

The grants page on Council's website will provide further information on the application process, including opening and closing dates and a link to the application form for each program.

View and apply to an open Inner West Council grants round

Application support

Council holds information sessions and one-on-one sessions to support prospective applicants. We encourage you to attend one of these sessions and/or speak with Council grant officers before applying.

Information sessions explain the funding priorities, how applications will be assessed and conditions for successful applicants. It will also be an opportunity to network with other community groups and meet potential project partners.

  • Wednesday 15 May 2019 from 1pm to 3pm
    Tom Foster Community Centre, 11 Darley Street, Newtown
    RSVP online here
  • Monday 20 May 2019 from 5pm to 7pm
    Petersham Service Centre (Ngara Room, Level 3), 2-14 Fisher Street, Petersham
    RSVP online here

One-on-one sessions provide grant applicants with tailored advice on their project and grant application. Bring your draft application and project ideas and receive feedback from Council's grant officers and tips on how to write your grant application.

Assessment

All applications will be assessed by Council staff against the eligibility and selection criteria outlined in these guidelines. Some applications may also be assessed by an expert panel that includes one or more external community representatives with expertise relevant to the grants program.

Approval

Grant funding recommendations are made to the elected representatives of Inner West Council for consideration and approval.

Notification

Applicants will be advised in writing of the outcome of their application within three days of Council approval.

Funding agreements

Successful applicants must sign a funding agreement accepting the conditions of the grant and forward Council a tax invoice for the awarded sum before grant funding is awarded. Grants cannot be used for anything other than the specified purposes outlined in the funding agreement. Goods and services related to grants cannot be purchased before the funding agreement has been signed and returned.

The funding agreement will include:

  • A short description of the project for which funding is being provided.
  • The amount of cash funding to be received.
  • Any specific funding conditions, if relevant.
  • Specific evaluation performance measures for each project. These are provided by applicants when applying.
  • The deadline for submission of the project acquittal.

Any variation to the project must be requested from Inner West Council and agreed to in writing.

A note on GST: The funding you receive from Council is GST exclusive; it does not include GST. If your organisation is registered for GST – or required to be – you are required to add GST to the funding amount on your tax invoice to Council.

Payments

Once funding agreements are finalised, payments are processed with a standard 30-day turnaround time.

Evaluation acquittal reporting

Grant recipients are required to report on and acquit their grant using the performance measures outlined in their funding agreement. An Evaluation Acquittal Report will be uploaded to SmartyGrants following the project delivery period for completion by the applicant by the due date stated in the applicants' funding agreement.

The evaluation acquittal report assists Council to understand the level of impact your project had on the Inner West community. You must provide detailed financial statements and receipts to account for the expenditure of the grant funding.

Grant extensions

Extensions can be granted on a case-by-case basis with permission in the case of circumstances outside the recipients control that delay project delivery beyond the due date. Approval must be received in writing from the appropriate grant officer for extensions to be granted.

Funding returns

Any unexpended grant funds must be returned to Council. This includes in the instance where projects must, for extenuating reasons, withdraw their grant project and return grant funding in full.

Marketing and promotion

Applications should state how Council's support will be acknowledged. Council will provide instructions on how to acknowledge Council's support, including provision and use of Council logos. Each successful applicant will be responsible for advertising their own events.

Applications

The live music grants program opens 9am on Thursday 9 May and closes midnight on Sunday 26 May 2019.

Apply online here

For more information

For more information, contact Freya Ververis, Council's Arts Grants and Engagement Officer

Rate this page

  • Rate as The content was useful100.00% The content was useful votes
  • Rate as The content was not useful0% The content was not useful votes

Thanks for your feedback. We will use this data to improve the content of this page.

Page last updated: 22 May 2019